Minutes of the Sixth Meeting of Woodhouse Parish Plan Group
Monday 19th April 2004

Present [16]
[Names have been removed from this copy (both here and below) for Data Protection reasons]

Previous Minutes
Agreed.

Funds: Resolution to open bank account with HSBC Bank
At the meeting held on 19 April 2004, the Woodhouse Parish Plan Group resolved the following:-
1.	That a bank account or accounts be opened with HSBC Bank plc (`the bank’) and the bank is authorised to:
i)	Pay all cheques and other instructions for payment or accept instructions to stop such payments signed on behalf of the Woodhouse Parish Plan Group (`WPPG’) by any two of the listed signatories* whether any account of the WPPG is in debit or credit;
ii)	Deliver any item held on behalf of the WPPG by the Bank in safe keeping against the written receipt of the signatory; and
iii)	Accept the signatory as fully empowered to act on behalf of the WPPG in any other transactions with the Bank (including closing any account(s).

2.	That any debt incurred to the Bank under this mandate shall, in the absence of written agreement by the Bank to the contrary, be repayable on demand.

3.	That the Secretary from time to time is authorised to supply the Bank as and when necessary with lists of persons who are authorised to sign, give receipts and act on behalf of the WGGP and that the Bank may rely upon such lists.

4.	That these resolutions remain in force until cancelled by notice in writing to the Bank, signed by the Chair person or Secretary from time to time acting or claiming to act on behalf of the WPPG, and the Bank shall be entitled to act on such notice whether the resolutions have been validly cancelled or not.

*Listed Signatories
Chair person	xxxxxxxxx
Secretary	xxxxxxxxx
Treasurer	xxxxxxxxx
Parish Clerk	xxxxxxxxx
. 
Open meeting
The Chair proposed that we hold an open meeting for all residents.  It was agreed that this should take place in the village hall during the morning of Saturday 22 May from 10.00 to 13.00.  Refreshments will be available.  All members of the Parish Plan Group are invited to be present for some or all of the morning to help explain parish plans and alert them to the forthcoming village appraisal by questionnaire.  This event could form part of the pilot, taking comments from those who attend before finalising the questionnaire.  Volunteers have agreed to take responsibility as follows [but everyone is welcome]:

Publicity [pre+post]	xxxxxxx, xxxxxxx, xxxxxx [radio, press, village magazines]
Posters		xxxxxx will reproduce from the above
Flip chart + pens	xxxxxxx will provide
Refreshments	xxxxxx and xxxxxxxx
Sample parish plans	xxxxxx will obtain for display
On street PR		xxxxxxxxx
Local children	xxxxxxxx via xxxxxxxx
Explainers		xxxxxxx, xxxxxxxx, xxxxxxx, xxxxxx + the above

Questionnaire 
xxxxxxxx and xxxxxxxx explained how they had been working on the draft, apologising for being unable to contact group leads prior to this meeting.  They had followed the guidance from the Rural Community Council and from the Chair.  This resulted in some questions being re-worded or combined with others.  Account was taken of questions whose results were available elsewhere, and of the need to ensure that questions would lead to practical and feasible actions.  Little work had been done on the overall sequence of questions, and further work will be done e.g. on adding sub-headings and an introductory page.  Members contributed comments, some in writing or by email before and after the meeting.  Discussion included the following:

How specific should questions be [e.g. asking about a particular road junction solution]?
We agreed that question wording should not prescribe solutions but allow residents to offer their ideas and alternatives.

Whether or not we should issue individual or household questionnaires?
We agreed to consider this after the pilot, using the pilot as a means for testing which would be better.  Meanwhile, we will obtain costing for printing extra questionnaires and for the subsequent analysis [both are currently budgeted on the basis of household numbers only].

Action: [All] send any further comments to Secretary by Wednesday 22 April
Action:  [xxxxxx and xxxxx] continue revising in the light of this discussion
Action: [Secretary] re-circulate to pilot volunteers on 28 April [see below]
Action: [Secretary] obtain further costings
Action: [Chair] write an Introductory page

The Pilot
This will happen prior to consultation with Service Providers [e.g. Police, Primary Care Trust].  Everyone at the meeting agreed to pilot the questionnaire with one or two people who have not so far been involved.

Action: [All present] pilot the revised questionnaire [to be circulated] and submit responses to the Secretary by 5 May 

Date and Time of Next Meeting
Monday 17th  May, 7.30 p.m.  
Village Hall, Main Street, Woodhouse Eaves

xxxxxxxx
Secretary to the Parish Plan Group

Parish Councils' Website: http://www.leicestershireparishcouncils.org 
Woodhouse Eaves website: http://www.woodhouse-eaves.co.uk